Registration Policy

By registering for an FMEC event, I understand that the FMEC has the right to include my contact information listed on this registration form in their promotional materials for this meeting, and include any photographs and videos taken during the meeting. If you do not want your image to be used in promotional materials please contact [email protected].

Cancellation Policy

The FMEC must receive written notice of cancellation by September 30, 2018 to obtain a partial refund. Requests for full cancellations will be refunded, less a $50 administrative fee. Cancellations after September 30, 2018 are not eligible for a refund. No-shows are also not eligible for a refund.

The FMEC is not responsible for monies registrants may have spent on penalty or non-refundable airline tickets or hotel deposits in the event this course is cancelled or sold out. Before purchasing your airline ticket, make sure that you have received your event registration and hotel confirmation.
Please notify the FMEC of cancellation by e-mailing [email protected]

Exhibitor Policy and Code of Behavior at the FMEC Annual Meeting

The FMEC welcomes organizations, health systems and companies that want to engage with the participants at the FMEC Annual Meeting. With 250 Family Physicians, 200 Family Medicine Residents and 300 medical students, the FMEC Annual Meeting provides a valuable opportunity for exhibitors to gain visibility and communicate directly with the Family Medicine community from the northeast region of the U.S.

Our Annual Meeting serves the Family Medicine community in the northeast region that includes a 14 state area; Ohio to Maine to Virginia/West Virginia and D.C. There are more than 160 residency programs and 60 medical school-based Departments of Family Medicine in this geographic area.  Representatives of organizations with an interest in Family Medicine and/or primary care should attend the meeting (e.g. AHECs, insurance companies, major employers, government organizations, etc.).

Exhibit booths may provide educational materials (handouts) to conference participants. These materials should be evidenced-based and scientific in nature. They must be from peer-reviewed scientific journals.  The FMEC may deny installation privileges or require removal of any exhibit or promotion (wholly or in part) that the FMEC finds objectionable.  No exhibit will be accepted if the FMEC determines the exhibit is in poor taste, offensive to persons in attendance, promotes an activity that is unethical or illegal or in general, is not in keeping with the character and purpose of the FMEC Annual Meeting. The FMEC reserves the right to reject, at any time, any exhibitor agreement to exhibit for any reason. The FMEC may deny installation privileges or require removal of any exhibit or promotion (wholly or in part) that the FMEC finds objectionable for the reasons stated above.  Exhibitors are not allowed to participate in academic presentations without the specific permission of the FMEC Board.  The FMEC will review hand out materials offered by each exhibitor at the meeting. If an exhibitor’s materials are not acceptable (i.e. not based on literature in peer-reviewed journals) the exhibitor would be informed that they need to withdraw the materials from their exhibit. If an exhibitor refuses to withdraw the unacceptable materials they will be told to leave the meeting. The funds payed to the FMEC for the exhibitor booth will not be refunded.

The FMEC will not be responsible for any expenses incurred by the exhibitor related to attending the FMEC Annual Meeting (i.e. travel expenses, meals, etc).