COVID Protocol 

In 2021, due to a protocol that required proof of vaccination, masking, and social distancing to the extent possible given the facility, the FMEC held a successful Annual Meeting where attendees largely felt comfortable and no known cases of COVID transmission occurred.

To participate in the 2022 Annual Meeting, the FMEC will require proof of COVID-19 vaccination or a negative COVID-19 PCR test administered within 48 hours of the meeting. Masking will be encouraged but not required. Please review the complete FMEC 2022 Annual Meeting COVID-19 Policy
 before registering or attending the Annual Meeting.

Registration Policy 

By registering for an FMEC event, I understand that the FMEC has the right to include my contact information listed on this registration form in their promotional materials for this meeting, and include any photographs and videos taken during the meeting. If you do not want your image to be used in promotional materials, please contact [email protected]

Eligibility to Attend the FMEC Annual Meeting: 

  • Faculty working for an academic institution, academic affiliated training program, or health system
  • Family physicians or other clinicians working in a community-based family medicine practice
  • Family medicine residents or fellows working for an academic institution, academic affiliated program, or health system
  • Non-physician representatives of primary care advocacy organizations, for example, the AAFP, state academy chapters, etc.
  • Medical students from an approved medical school, years 1-4
  • Medical students who graduated from an approved medical school in the current calendar year but were not match eligible AND were selected by their school to attend
  • Guests, presenters, or speakers approved by the FMEC Board
  • High school and college students who are either members of the Health Professions Affinity Community or who have been invited and approved by the FMEC Board  

Eligibility to Attend the Residency Fair: 

  • Faculty working for an academic institution, academic affiliated training program or health system
  • Family physicians or other clinicians working in a community-based family medicine practice with affiliations to teaching programs
  • Family medicine residents or fellows working for an academic institution, academic affiliated program, or health system
  • Medical students from approved medical school years 1-4 or who have graduated in the current calendar year but were not match eligible at the most recent match and were selected by their school to attend
  • "Off-cycle graduates” who are nominated by their medical school are eligible for scholarships to attend the annual FMEC.  

PLEASE NOTE: 

  • All invited presenters who are not faculty, residents, or medical students from approved schools are eligible to attend the workshops, seminar, research, paper, and poster sessions from 7:00 am to 5:00 pm only.
  • The Residency Fair is an opportunity for active medical students to meet residency programs in the NE region of the US.
  • The Residency Fair is not an opportunity for recent or remote medical students or graduates from non-approved schools, research assistants, or other professionals to meet United States residency programs.
  • For those medical students or graduates from non-approved schools, remote medical school graduates, research assistants, or other paraprofessionals, please contact your school’s placement office for assistance.   

Cancellation Policy - Updated for individual registrations ONLY 

Individuals who submit a written cancellation by August 19, 2022, will receive a full refund minus $50 administrative fees.   

Cancellation Policy - Residency Fair Booth and Exhibit Hall Booth 

The FMEC must receive written notice of cancellation by August 19, 2022, to obtain a partial refund. Requests for full cancellations will be refunded, less a $50 administrative fee. Cancellations after August 19, 2022, are not eligible for a refund. No-shows are also not eligible for a refund. 

The FMEC is not responsible for monies registrants may have spent on penalty or non-refundable airline tickets or hotel deposits in the event this course is canceled or sold out. Before purchasing your airline ticket, make sure that you have received your event registration and hotel confirmation.  

Please notify the FMEC of the cancellation by emailing [email protected].  

Exhibitor Policy and Code of Behavior at the FMEC Annual Meeting

The FMEC welcomes organizations, health systems, and companies that want to engage with the participants at the FMEC Annual Meeting. With more than 250 family physicians, 200 family medicine residents, and 300 medical students, the FMEC Annual Meeting provides a valuable opportunity for exhibitors to gain visibility and communicate directly with the Family Medicine community from the northeast region of the U.S.  

Our Annual Meeting serves the family medicine community in the northeast region that includes a 14-state area; Ohio to Maine to Virginia/West Virginia and D.C. There are more than 160 residency programs and 60 medical school-based Departments of Family Medicine in this geographic area.  Representatives of organizations with an interest in family medicine and/or primary care should attend the meeting (e.g. AHECs, insurance companies, major employers, government organizations, etc.).  

The FMEC may deny installation privileges or require the removal of any exhibit or promotion (wholly or in part) that the FMEC finds objectionable. No exhibit will be accepted if the FMEC determines the exhibit is in poor taste, offensive to persons in attendance promotes an activity that is unethical or illegal, or in general, is not in keeping with the character and purpose of the FMEC Annual Meeting. The FMEC reserves the right to reject, at any time, any exhibitor agreement to exhibit for any reason. The FMEC may deny installation privileges or require the removal of any exhibit or promotion (wholly or in part) that the FMEC finds objectionable for the reasons stated above.  

The only appropriate and acceptable venue for the distribution of advertising or marketing materials is the exhibitor’s booth in the exhibit area. Exhibitors may not, for example, distribute marketing materials in other areas of the meeting facility (e.g., flyers or door drops or non-FMEC approved signage). Exhibit booths may provide educational materials (handouts) to conference participants. These materials should be evidence-based and scientific in nature. They must be from peer-reviewed scientific journals. The FMEC will review hand-out materials offered by each exhibitor at the meeting. If an exhibitor’s materials are not acceptable (i.e. not based on literature in peer-reviewed journals) the exhibitor would be informed that they need to withdraw the materials from their exhibit. If an exhibitor refuses to withdraw the unacceptable materials, they will be told to leave the meeting. The funds paid to the FMEC for the exhibitor booth will not be refunded. 

Exhibitors receive badges for two (2) company representatives, which allow two individuals to attend the Annual Meeting including the educational sessions and meal events. All badges are personal and cannot be shared. Exhibitors are prohibited from distributing advertising or marketing materials during educational sessions and in session rooms, as noted above, and are prohibited from promoting their company or products through participation (comments, questions) during the educational session. If an exhibitor uses participation in an educational session to promote their company or products, they will be told to leave the meeting. The funds paid to the FMEC for the exhibitor booth will not be refunded.  

The FMEC will not be responsible for any expenses incurred by the exhibitor related to attending the FMEC Annual Meeting (i.e. travel expenses, meals, etc).